Yes, it’s that time of year again for HOAs. No, not the holidays, it’s budget season! Most HOAs use the calendar year as their fiscal year, and now is the time of year where many managers are formulating their budgets for the next year. As you can imagine, there is a lot of work that goes into preparing the Robson Ranch annual budget. It’s a complex activity that has to start early so the budget can be finalized and approved by the Board of Directors prior to the beginning of the new fiscal year.
The finance committee will play an important role in the budget process as they work jointly with me as we begin the first steps of creating a draft. As the General Manger, I will be in charge of the following:
Gathering all financial information – we’ll need to project expenses for the coming year. This could be bids for contracts, projections for utility or service increases, comparisons of past years’ budget trends and many other details.
Examining all sources of income—assessments, interest, and other types of miscellaneous income.
Reviewing and factoring in bad debt and any potential write offs.
Creating a working draft by adjusting the expenses and income until they balance. This may be accomplished by foregoing certain expenses to avoid raising assessments. Or it may be necessary to raise assessments to cover increased expenses such as utilities.
Presenting a final copy of the budget to the Board of Directors for approval.
As we prepare the association’s budget considerations for the items above, they will be discussed as well as the unique elements of our association. Having current financials, comparative budgets and a clear understanding of the operations will allow us to prepare the most accurate budget for the next fiscal year as possible. By reviewing all elements, the Board will have an understanding of where they money is spent and why.